Expo Volunteers - April 2018 - PA

Empowered Light Holistic Expo Volunteer Information & Application

Your time and efforts are most appreciated!

You’ll receive Complimentary weekend tickets to the Expo as a Thank You for your efforts! As we get closer to the Expo, we’ll contact you to re-confirm your times & availability. We’ll also show you what to do when you get there!

Job Descriptions & Available Shifts:

Move In Help:

Friday April 27th Shifts from 9-1 or 1-4

  • Direct vendors to their booths
  • Ensure booth setup is correct
  • Gather prize donation from vendor
  • Hand out Postcard handouts, Expo Application
  • Possibly helping vendors move things in (optional)

Expo Vendor Floor Manager/Host:

Shifts Fri April 28 4:30-9, Sat April 29 10-1 or 1-6, Sun April 30 10-1 or 1-6

  • Manage a grouping of booths
  • Ensure smooth operations, vendor compliance to rules
  • Direct attendees to services or products
  • Make vendors & attendees comfortable

Speaker & Event Hosts:

Shifts Fri April 28 5:30-8 Sat April 29 10-1 or 1-5, Sun April 30 10-1 or 1-5

  • Usher people in & out of your assigned room for smooth transition
  • Ensure speaker has a quiet environment
  • Ask those who are talking or lingering to step into the hallway
  • Assist latecomers to enter the room quietly to keep the workshop uninterrupted
  • Watch time & motion to speaker 5 minutes before time to wrap up
  • Listening to Speaker is allowed as long as all is well


Shifts Fri April 28 4:30-8 Sat April 29 9:00-1 or 1-5, Sun April 30 9:00-1 or 1-5

  • Process Prepaid, Cash or Charge tickets & sales at the door
  • Ensure that all have signed into our electronic system and paid
  • Hand out Swag Bags, Programs & answer Basic Questions

Prize Manager:

Shifts Fri April 27 6-9 Sat April 28 11-1 or 1-6, Sun April 29 11-1 or 1-6

  • Draw 3 + Prizes per Hour
  • Text and/or call winners, asking them to come to the Prize Booth to claim prize
  • Winners get to choose their prize from a grouping
  • Take Picture of winner with their prize & upload it to Facebook or text to Manager


Shifts Fri April 27 4:30-9 Sat April 28 10-1 or 1-6, Sun April 29 10-1 or 1-6

  • Pictures taken of Each booth, showing products & services
  • Pictures taken of Each booth, showing interaction with crowd
  • Pictures uploaded to Facebook or given to Manager
  • Pictures may have photographers name on them, but Empowered Light has the right to use them for all future promotions.

Swag Bags:

  • Help gather contents for swag bags
  • Help pack swag bags

Volunteer Application