Volunteers - PA Expos
Empowered Light Holistic Expo Volunteer Information & Application
Volunteer for The Empowered Light Holistic Expo!
We need your help. Volunteer to make Empowered Light May 2020 outstanding. When you volunteer for four hours or more, you get:
- 4 weekend passes to Empowered Light Holistic Expo
- A t-shirt (assuming size & color is still available)
- A fun and enlightening experience
- The satisfaction of contributing to our community in an important way
- Our eternal gratitude! We need help putting together this large event!
Job Descriptions & Available Shifts:
Move In Help:
- Direct vendors to their booths
- Ensure booth setup is correct
- Gather prize donation from vendor
- Hand out Postcard handouts & Future Expo Application
- Possibly helping vendors move things in (optional)
Ticketing & Event Registration:
- Process Prepaid, Cash or Charge tickets & sales at the door
- Ensure that all have signed into our electronic system and paid
- Hand out Programs
- Stamp Attendees hands & hand out wristbands for special events.
- Have general knowledge about the Expo, & answer Basic Questions. Direct Attendees to the Vendor Floor, Food Booths, and Speaker Rooms.
Speaker & Event Hosts:
- Usher people in & out of your assigned room for smooth transition
- Ensure speaker has a quiet environment
- Ask those who are talking or lingering to step into the hallway
- Assist latecomers to enter the room quietly to keep the workshop uninterrupted
- Watch time & motion to speaker 5 minutes before time to wrap up
- Listening to Speaker is allowed as long as all is well
Prize Manager:
- Draw 3 + Prizes per Hour
- Text and/or call winners, asking them to come to the Prize Booth to claim prize
- Winners get to choose their prize from a grouping
- Take Picture of winner with their prize & upload it to Facebook or text to Expo Manager
Photographer:
- Pictures taken of Each booth, showing products & services and interaction with the Attendees
- Pictures uploaded to Facebook or given to Expo Manager
- Pictures may have photographers name on them, but Empowered Light has permission to use them for all future promotions.
Yard Sign Placement:
- Yard signs & stakes shipped to you a month before the event
- 75% of the yard signs to be placed in the surrounding areas 3-4 weeks before event
- 10 signs to be places on main highway a few days before event
- remaining signs to be put out around entire shopping area
- Signs to be taken down after end of Expo