Volunteers - PA Expos

Empowered Light Holistic Expo Volunteer Information & Application

Volunteer for The Empowered Light Holistic Expo!

We need your help.  Volunteer to make Empowered Light May 2020 outstanding.  When you volunteer for four hours or more, you get:

  • 4 weekend passes to Empowered Light Holistic Expo
  • A t-shirt (assuming size & color is still available)
  • A fun and enlightening experience
  • The satisfaction of contributing to our community in an important way
  • Our eternal gratitude!  We need help putting together this large event!

Job Descriptions & Available Shifts:

Move In Help:

  • Direct vendors to their booths
  • Ensure booth setup is correct
  • Gather prize donation from vendor
  • Hand out Postcard handouts & Future Expo Application
  • Possibly helping vendors move things in (optional)

Ticketing & Event Registration:

  • Process Prepaid, Cash or Charge tickets & sales at the door
  • Ensure that all have signed into our electronic system and paid
  • Hand out  Programs
  • Stamp Attendees hands & hand out wristbands for special events.
  • Have general knowledge about the Expo, & answer Basic Questions. Direct Attendees to the Vendor Floor, Food Booths, and Speaker Rooms.

Speaker & Event Hosts:

  • Usher people in & out of your assigned room for smooth transition
  • Ensure speaker has a quiet environment
  • Ask those who are talking or lingering to step into the hallway
  • Assist latecomers to enter the room quietly to keep the workshop uninterrupted
  • Watch time & motion to speaker 5 minutes before time to wrap up
  • Listening to Speaker is allowed as long as all is well

Prize Manager:

  • Draw 3 + Prizes per Hour
  • Text and/or call winners, asking them to come to the Prize Booth to claim prize
  • Winners get to choose their prize from a grouping
  • Take Picture of winner with their prize & upload it to Facebook or text to Expo Manager

Photographer:

  • Pictures taken of Each booth, showing products & services and interaction with the Attendees
  • Pictures uploaded to Facebook or given to Expo Manager
  • Pictures may have photographers name on them, but Empowered Light has permission to use them for all future promotions.

Yard Sign Placement:

  • Yard signs & stakes shipped to you a month before the event
  • 75% of the yard signs to be placed in the surrounding areas 3-4 weeks before event
  • 10 signs to be places on main highway a few days before event
  • remaining signs to be put out around entire shopping area
  • Signs to be taken down after end of Expo
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